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IN the past few weeks we have done functional writing in the form of writing reports, speeches and summary writing. Writing of letters is still outstanding and will be done later with time permitting.
Reports and speeches writing techniques. Part 1: Report writing/5 rules. Remember these points about report writing. A report is factual. No opinions, no I think. Title-What the report is about.
Introduction –When, where, what happened.
Body –Details in paragraphs. Use headings if needed. Conclusion/Recommendations –What should be done next. Name and position + Date at the end.
Report language: is past, formal, 3rd person. The event was held . . .
Part 2 : Speech writing/5 Rules. A speech is to persuade/inform an audience. Salutation- The Guest of Honour, Headmaster, Teachers, Fellow Students, Good morning. Introduction – Greet + Topic + Why it matters.
Body -2-3 main points with examples. Conclusion –Summary + Call to action. Let us all . . . Formal but engaging tone –Use we, you.
Public examination: Topic 3/10. Section A: Report writing/5 Question: Your school held a Clean-Up Campaign last Saturday. As the Secretary of the Environmental Club, write a report to the Headmaster.
In your report include: Date and place of the campaign Activities that were done. Number of students who attended. Problems faced. Recommendations.
Section B: Speech Writing/5 Question: You have been asked to address fellow students at assembly on
The Dangers of Drug and Substance Abuse Among Students
In your speech include: A proper salutation, 2 dangers of drug abuse, why students get involved in drugs, advice to students, A strong conclusion with a call to action.
Public examination marking tip. Reports use formal tone, speeches can be formal and persuasive. No I, we on Reports but on speeches you can use we, you. Use facts only on reports. Use rhetorical questions on speeches. Use the past tense on reports. Use present tense on speeches.
Here are model answers on reports and speech writing. Model 1/10 Report on the clean –up held at Thetshane High School.
Introduction: A Clean-Up was held at Thetshane High School on Saturday 2026. The campaign was organised by the Environmental Club. Activities Done. Students swept classrooms, collected litter from the school grounds, and planted 30 trees around the school. The school toilets and drains were also cleaned.
Attendance: A total of 120 students and 5 teachers attended the campaign. The Headmaster officially opened the event. Problem faced. The main problem was lack of enough cleaning materials and gloves and bin bags. Some students also came late.
Recommendations: It is recommended that the school provides enough cleaning materials for future campaigns. Students should also be informed earlier so that all attend.
Conclusion: In conclusion, the campaign was a success and the school environment is now cleaner.
F. Ngwenya
Secretary, Environmental Club
24 August 2026.
Model 2: Speech Writing
The dangers of drug and substance abuse among students
The Guest of Honour, The Headmaster, Teachers and fellow students. Good morning.
Today I want to talk about “The Dangers of Drug and Substance Abuse Among Students”.
This is a serious problem that is destroying the future of many young people.
Firstly, drug abuse leads to poor academic performance. When students take drugs, they cannot concentrate in class and they often fail examinations. Secondly, drugs damage our health. They can cause diseases like liver problems and even death.
Many students get involved in drugs because of peer pressure and lack of information. Some think drugs will help them forget their problems, but they only create bigger problems.
I therefore urge all students to say no to drugs. Let us focus on our studies and talk to teachers or parents if we have problems. Together we can build a drug-free school.
In conclusion, let us choose life, choose education and say no to drugs. Thank you.
What to copy for public examinations: Report checklist: Title, introduction, Headings, Past tense, Name +Position +Date. Speech checklist: Salutation, introduction, 2-3 points, Conclusion + Call to action.
Examinations are close but we also need to balance time and energy. Just remember: 10 minutes of practice a day > cramming the night before.
Model Answer: The importance of reading: The Guest of Honour, The Headmaster, Teachers, and fellow Students, Good morning. Today I stand before you to talk about “The importance of reading.
Reading is a habit that can change our lives as students.
Firstly, reading makes us knowledgeable. Through reading books, newspapers and magazines, we learn about different countries, science and history. A student who reads widely will always perform well in examinations.
Secondly, reading improves our language. When we read, we learn new words and correct grammar. This helps us to speak and write better in class and in examinations. Lastly, reading reduces stress and boredom. Instead of wasting time on phones, we can read any storybook and learn something useful.
In conclusion, let us rea today to lead tomorrow. Thank you.
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