adminEmployee policies and procedures are descriptions of how all employees, regardless of job description or title, are expected to conduct themselves.
Employee policies and procedures are typically developed by a company’s human resources (HR) department and distributed to all employees in the form of a handbook.
Employees are expected to use this handbook as a guide, referring to it often to find information on the company, as well as guidelines on vacation, sick time and pay.
Mission
While most employees are aware of a company’s general mission upon getting hired, the precise details should be spelled out and distributed to each employee.
Mission statements include things such as sales, goals and marketing initiatives, where a company has been and where it hopes to go. This should include top management’s vision of the company.
Conduct
All employers have to set general policies regarding employee conduct. That includes guidelines on what is considered appropriate behaviour between two employees, as well as employees, managers and employees and customers. This section will also include information on absenteeism, insubordination and all areas of employee conduct.
Vacation and Sick Time
Most companies offer vacation and sick time to their employees. Much of the time, vacation is based on an employee’s experience, with those who have spent more years at the company receiving more time. Sick time also varies, and an employer must detail such policies, as well as whether or not employees will be compensated during vacation and sick time.
Compensation
Employees have a wide range of pay, but those who work for the same company are often paid on the same day. Policies and procedures must outline when employees will be paid, whether it be once a week or twice a month.
Employees also need to be made aware if direct deposit is available, as well as the guidelines on bonus pay and reimbursement for mileage and other work-related expenses.
Health Benefits
Companies that offer health benefits need to include key aspects, such as pricing for individuals and families, in their list of employee policies and procedures.
Many companies also have a mandatory waiting period of anywhere from 30 to 90 days before benefits become available to an employee.
Retirement Packages
Programmes such as 401K and other forms of retirement are another important aspect of employee policies and procedures. Companies must provide information on the different type of options available.
Other Policies
Employee policies and procedures should consist of every imaginable situation and topic, ensuring that employees understand all aspects of working for a company. That includes policies on acceptable attire, safety, termination and resignation, working from home and overtime.
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